Even though writing a void check may seem easy and straightforward, there are some important details to keep in mind to make sure the check is void and can’t be used to pay for anything. Here are a few more things to think about when writing a voided check:
Use a permanent pen or marker. It is important to use a permanent pen or marker when writing “VOID” on a check. This will make it harder for the word to be erased or changed, which could lead to the check being cashed.
Don’t sign the check. It’s important not to sign a voided check. If someone signed the check, they could endorse it and cash it, which would be against the point of voiding the check.
Keep a record: It can be helpful to keep a record of canceled checks, including the date, the name of the person who canceled the check, and the reason why the check was canceled. This can be helpful for keeping your own records or giving proof to a bank or other organization.
Don’t use a check that has already been written. When writing a void check, you should use a blank check that has never been written on or endorsed. Using a check that was already written could cause confusion or mistakes. It could also let the check be cashed or used as payment.
Be careful when you share voided checks. Voided checks can help you set up direct deposit or automatic bill payments, but you should be careful when you share them. Don’t give canceled checks to anyone who doesn’t need to see them, and keep them in a safe place so that no one else can get to them.
By remembering these tips, you can make sure your canceled checks are really canceled and can’t be used to pay for anything. Whether you are using a voided check for personal or business reasons, taking the time to write it correctly can save you time, money, and possible headaches in the future.